Find the meeting time
that works for everyone
Free scheduling poll — share a link, get responses, decide
Stop the endless email chains. Create a scheduling poll, send it via link, email, or WhatsApp, and let everyone pick their best time. No accounts, no downloads, no Outlook needed. Free, no registration, unlimited polls.
Scheduling poll features
- Automatic notifications
- Comments from participants
- Monitor results
- Stylish design themes
- Register multiple people
- Optional: Participant limitation
- Automatic notifications
- Comments from participants
- Monitor results
- Stylish design themes
- Register multiple people
- Optional: Participant limitation
Set up your poll in 4 simple steps
1. Choose poll type and title
Choose from our selection of ready-made polls: Find Time, RSVP Invitation, Divide Tasks, Organize Potluck, Ask Preferences. Then, come up with a concise title and off you go!
2. Set options
Depending on the poll type, you have several options: With one click, you can add date or text options. You can specify how many options participants can select, whether they can add comments, or if the poll should be public.
3. Participants respond to poll
Share the link to your personal event page via email or WhatsApp, and participants can easily submit their answers - whether they're using a mobile phone or a computer.
4. Manage responses easily
In the responses overview, you can see at a glance who prefers which date, who is participating in your event or who is bringing what. If necessary, you can also easily make corrections to the answers and add personal comments.
Scheduling tools, side by side
How does Whocan compare to other scheduling tools? Here’s an honest look at what each does best. If you specifically need a Doodle alternative, see our dedicated free Doodle alternative page.
| Feature | Whocan Recommended | Doodle | Calendly | When2Meet | MS Outlook |
|---|---|---|---|---|---|
| Free | ✓ unlimited | ✓ limited | ✓ limited | ✓ | requires M365 |
| No registration | ✓ | requires account | requires account | ✓ | requires M365 |
| Share via link | ✓ | ✓ | ✓ | ✓ | within Outlook |
| Share via WhatsApp | ✓ | manual | manual | manual | manual |
| Recurring time slots | ✓ | ✓ | ✓ | ✗ | ✓ |
| Comments from participants | ✓ | ✓ | limited | ✗ | ✗ |
| No ads | ✓ | ads in free plan | ✗ | ✓ | ✗ |
| Best for | Quick group polls | Mid-size teams | 1:1 booking | Tight grids | Outlook users |
Already using Microsoft Outlook? Here’s when Whocan still helps
Microsoft Outlook has a built-in “Scheduling Poll” feature (formerly FindTime). It works well for one specific case: when you and all your participants are inside the same Microsoft 365 organization. That covers a lot of corporate meetings.
It breaks the moment you need to schedule with someone outside your company, coordinate a group where half the people don’t use Outlook, plan something personal — a friend-group BBQ, a parent carpool, a sports team — or simply avoid signing everyone into Microsoft 365. Whocan picks up exactly there: share a link via WhatsApp, email, or anywhere; anyone with the link can respond, no Microsoft account, no installation, nothing. If you’re staying inside a pure-Outlook environment, Outlook Scheduling Poll is the right tool. For everything else — Whocan. You can also compare us to When2Meet if a tight time-grid is what you need.
Whocan: Providing simple scheduling solutions
Whocan takes polling and scheduling to the next level. Organize events, assign tasks, or create custom surveys—all in one place. Whocan simplifies the process organization, planning and scheduling with a free, no-registration platform that saves you time and effort. Find the right meeting time!
Schedule anything!
Getting together can be complicated. Let Whocan simplify your life. Find some of our templates here or create your own.
Schedule meetings
How to find a meeting time that works for everyone? Just use Whocan - a simple yet efficient way to schedule meetings. Free and without registration.
Party and Event planner
Looking for the right date to party? Coordinate parties and events with our group scheduling poll. Send the poll via email, WhatsApp or share the link.
Holiday scheduler
Finding the right time to go on a trip with your friends can be a bit of a hassle. Whocans group planning poll offers an easy solution. Set up a number of suggested dates and schedule with friends!
Your event is not on the list? Don't worry!
No need to schedule a meeting? Use one of the other polls
About Whocan
We used Whocan for the scheduling coordination at our company and it went absolutely perfectly. We're very satisfied and wouldn't change anything at the moment — everything is great!
Henriette Bönisch Marketing Manager
I organize courses for about 30 people every semester. Whocan is a reliable tool for this. It would be nice to be able to limit the number of participants per option, which I believe is already possible. Overall, really good!
Nicolas M. Course Manager
Easy to use and super useful!
Catherine W. Whocan User
Pre-made surveys for every occasion.
Sometimes people ask: Why did you build a tool to find time if there is already Doodle? And it is a fair question. If I look at it from user perspective my answer is: Yes, there are good tools out there that help to find time or dates. But we believe it can be made even better, more easy to use, prettier. And we could add functionality that Doodle is actually missing.
If I answer from my personal view the truth is that we had the idea that with the latest technology and an agile mindset one can build something like Doodle or even Microsoft FindTime with much less effort and resources. You can be super efficient, competitive and even better with only two people as a side project - and have fun. This is what we wanted to prove with Whocan.
If I answer from my personal view the truth is that we had the idea that with the latest technology and an agile mindset one can build something like Doodle or even Microsoft FindTime with much less effort and resources. You can be super efficient, competitive and even better with only two people as a side project - and have fun. This is what we wanted to prove with Whocan.
Paul & Kai
Scheduling poll — frequently asked questions
What is a scheduling poll?
A scheduling poll is a way to find a meeting time that works for a group without endless email chains. You suggest several time options, send the poll to participants, and they vote on which times work for them.
How do I create a free scheduling poll?
Enter a title at the top of this page, add the time options you want to suggest, then share the link with participants via WhatsApp, email, or any messenger. You don’t need to create an account.
Do participants need to register to vote?
No. Participants click the link, see the time options, and pick their availability. Nothing else needed.
How is Whocan different from Doodle?
Doodle requires participants (and often the organizer) to create an account, and the free version is heavily ad-supported. Whocan is free, ad-free, and works without any accounts. See our Doodle alternative page for a side-by-side.
Can I use Whocan instead of Outlook Scheduling Poll?
Yes. Outlook Scheduling Poll works best when everyone is inside the same Microsoft 365 organization. Whocan works for everyone with a link — inside or outside any company.
Can I share the poll via WhatsApp?
Yes. After creating the poll, you get a shareable link that works in WhatsApp, Telegram, Signal, iMessage, email, or anywhere else.
How to ask for availability for a meeting?
Set up a scheduling poll and suggest different dates. Send out the poll via email, WhatsApp, or link and ask for a response. Let people vote for the best date. After evaluating the poll, you know exactly which dates work for everyone.
How many participants can vote on a poll?
Unlimited. There is no participant cap in Whocan.
Can participants leave comments?
Yes. Participants can leave private or public comments while voting — useful for noting constraints (“only available after 5pm”) without cluttering the result.
Is Whocan really free? Can I limit participants per time slot?
Yes, Whocan is free — there’s no paid tier required for scheduling polls. It is ad-supported, and we keep ads non-intrusive. You can also cap participation per option when setting up the poll, which is useful for events with capacity constraints.